Creating a Case for Case Management 1.0
Enterprise Archive allows users to create cases or update existing cases based on specific industry scenarios to perform operations such as Collect, and Review on conversations.
Once upgraded to the latest version, Enterprise Archive automatically renames duplicate case names by suffixing them with a time stamp to make them unique.
For example, if there are two cases with names Case_EmpViolations, after an upgrade, the oldest scheduled case is renamed to Case_EmpViolations_<last_updated_timestamp>.
To create a case:
Select the Case Management tab .
Click My Cases from the Case Management workspace.
The My Cases pane provides a list of cases that are created in Enterprise Archive.Click Create Case from the My Cases pane.
Type a case name in the NAME text box.
Ensure that the case name entered is unique. Enterprise Archive does not allow you to create duplicate case names.
An error messages is displayed if a duplicate case name is attempted.
Type a case description in the DESCRIPTION text-box.
Type notes for the case in the NOTES text box.
To associate users/groups with the case, click in the ASSIGNED To box.
Select Users/Groups and then click Add.
Click Close to exit the Select Assignments window. The Case Summary window appears. The selected user(s) appear in the ASSIGNED TO box.
Select a role to assign to the user/group from the drop- own box against the username. For more information on case specific roles, see the Creating Case Specific Roles section.
Enable Legal Action : This feature (also known as, Day Forward Legal Actions ) allows a case manager to automatically collect, or collect and place any new documents belonging to a case custodian on legal hold based on selected time period options. To enable legal action on documents, select one of the options from the drop-down:
Collect & Apply Holds - Select this option to automatically collect any new documents, and place them on legal hold.
Collect Items - Select this option to automatically collect any new documents.
Select the time period options for the legal action :
Forever - All new documents sent, received or posted by any case custodian from the time this feature is enabled or turned on.
Until - All new documents sent, received or posted by any case custodian from the time this feature is enabled or turned on, until the time specified.
Add required Case Restrictions by clicking .
Case level restrictions can be added using various restriction attributes such Networks, Channels, and so on including participant custom attributes. The documents are filtered and displayed based on the Case Restriction criteria set. For conceptual details and examples and video demo on Case Restrictions, see Understanding Case Restrictions.
Select the required attributes from the Case Restrictions window by clicking the drop-down in the top-left corner.
Click beside the names at add the attributes. The selected attributes are added to the right of the window.
Close the window once all required attributes are added.
To assign custodians to the case, click beside the Custodians box. The Select Custodians page appears.
To search specific users, enter either the users name, job title, office email, mobile phone, company, department, or province in the Search text-box. Sorted search results appear in the Participants panel
Figure 38: Select Custodians windowTo add the selected participant as a custodian, click Add Participant.
The added participant is listed in the Custodians box.To add internal, external, public and federated participants/groups, click the + beside the Custodians box. The Add Custodians pop-up window appears with Participant(s) and Group(s) panes.
Enter the external or public participant's network display name or their Network Endpoint ID in the Participant(s) pane. Ensure that you add participant per line. Similarly, enter external or public group ID in the Group(s) pane.
Click Add.
To associate tag groups, click from the TAGS box. The Select Tag panel appears.
Select a tag from the Available Tags panel and click Add. The selected tag appears in the Selected Tags panel.
To create the case, click Save. The My Cases panel appears. The newly created case is listed in the My Case panel.
The My Cases panel displays the following information for each of your cases:
Table 1: Case Details—My Cases panelPermission Category
Description
Name and Description
Provides the name and the description of the case.
Custodians
Shows if there are custodians added to the case.
Assignments
Shows the users that are assigned to the case.
Date Created
Displays the date when the case is created.
You can also use the Search Cases pane on the left to search for cases by Name or Description, Custodians, Assigned To, and Date Created filters.
Creating Case Specific Roles
Enterprise Archive provides users the ability to create case specific roles irrespective of a user's default Enterprise Archive role. To add a role, follow the instructions in the Creating a Role and Granting Permissions section.
To add case specific roles for the cases Case 1, and Case 2.
Perform the steps listed in the Creating a Role and Granting Permissions section to create a new role.
Name the roles Case 1 Role and Case 2 Role respectively.
The default roles are listed in the Select Assignments window.
To modify the user's Role, click the Role field and select the case specific role (Case 1 Role, or Case 2 Role) from the drop-down.
The new role will be applicable only within the scope of the case.This permission controlled feature allows the Administrator to override default restriction policies (based on targets like Legal Entity, LOB and so on) for a case based on a user's default role.